Case Studies
Global SaaS startup (Stripe integration)
case study
Global SaaS startup (Stripe integration)
Accounting for a global SaaS business using Stripe doesn't have to mean OCR errors and manual data entry. At Besides Finance, we developed a proprietary Python API integration that fully automates the retrieval and bookkeeping of international sales documents, freeing up founders' time and reducing operational costs.
100%
Automated retrieval and processing of invoices directly from Stripe
Python API
Dedicated integration solving the issue with Polish ERP and OCR systems
Expertise
Ready-to-use Stripe billing configuration instructions, ensuring error-free accounting
Client profile
Polish PV software for the global market
Our client is a fast-growing Polish tech company (a team of over a dozen specialists) that develops innovative SaaS software for designing photovoltaic installations. This tool supports companies in the renewable energy sector in creating and installing solar systems, significantly accelerating the investment process and increasing project precision. The company operates globally, continuously adapting its product to the growing worldwide demand for renewable energy sources.
Business challenge
Lack of Stripe integration with Polish OCR and ERP systems
A key problem in scaling the business turned out to be payment processing. The company uses the Stripe platform to process global software sales and generate invoices. Unfortunately, Stripe does not have native integration with Polish accounting systems (ERP) or optical character recognition (OCR) software. Invoices issued in many different languages, with mixed currencies and varying date formats, meant that standard Polish OCR tools were completely unable to read them automatically. As a result, the accounting department was forced to manually verify and correct almost every document. This drastically increased accounting costs, delayed settlement times, and burdened the client's team with tedious administrative coordination with the accounting firm.
Solution
Proprietary API integration written in Python
To eliminate this technological bottleneck, the experts at Besides Finance developed and implemented a dedicated API integration with Stripe, written in Python. This tool 100% automates the sales document management process. Our proprietary script connects directly to the client's account, identifies and automatically downloads all necessary invoices at set intervals, and then correctly maps the data for Polish accounting requirements. This eliminates any need for manual exporting, downloading, or file transfers by the startup's team.
Benefits
Automated international sales accounting
Implementing a custom API integration completely eliminated the need for manual verification and data correction, saving the team dozens of valuable hours every month. As an experienced financial partner, we also provided ready-to-use instructions and optimal configuration schemes for the Stripe account itself, ensuring 100% tax compliance. As a result, the company's management no longer needs to worry about the accuracy of accounting for international transactions, gaining time and full freedom to scale their SaaS product globally.